A Deeper Insight on Data Archiving

Data archiving is becoming more and more popular with businesses and companies. Basically, it is a process of transferring not-so-frequently-used data to a separate storage location for future uses. This way, data archiving ensures that your data remains intact and safe even when you do not use it frequently.

Undoubtedly, businesses deal with enormous amounts of data daily. However, not all the information is useful. To avoid any loss of evidences, facts and figures; companies prefer to archive their data such that it can be used at a later stage if needed.

Things to Remember For Data Archiving

• Compliance

The foremost thing that one needs to remember when it comes to choosing archive software is that the data must stay compliant with data retention policies even when it is archived. More often than not, each company has its own set of policies when it comes to data archiving. These need to be taken care of right from the beginning.

• Storage Medium

Where the data is stored is one of the most important components involved in data archiving. Businesses often choose to store their data in disk, tape or cloud. However, more and more organizations are shifting to cloud storage as this forms a more dynamic and flexible solution.

• Copies

It is always recommended to store data at more than a single location or platform. This will make sure that the data you want to archive is always available and is never compromised on. As most of the data is stored in the cloud, it is a good practice.

• Data Knowledge

Having in-depth knowledge of the data in question is of utmost importance. As the owner, you must be aware of the type and properties of the data. This is essential because such knowledge will help you in judging which data is to be archived. This will help you in ensuring that only the relevant data is available

• Data Retention Provider

Once you have confirmed that certain data is to be archived, the next step is to choose the right cloud provider. It is highly recommended to check the standards of the cloud backup provider. An organization which has experience in this field should be preferred as it can prove to be precious if there is ever a scenario of data loss. Experience always comes in handy!

• Integrity

Just archiving the data is not sufficient. It is also important to keep a constant check on the integrity of the data. The reason for this is pretty simple. As the data is stored and not used regularly, there is always a chance that such data might lose its integrity if kept unchecked. Therefore, you must keep a tab on the archived data from time to time in order to make sure that data integrity is intact.

Finally, data archiving is not the same as data backup. While data backup is generally used for data protection in case of data loss, data archiving allows appropriate retention of data.

• The Wrap Up

While it is important for the companies to archive the data from time to time, it is equally important to ensure that the data that is archived is properly stored and maintained.